There’s an old saying that “less is more.” This applies to a variety of situations that range from the length of speeches, the weeks of winter, the use of natural resources, to strokes in golf and other such instances. This is also true when it comes down to the use of paper during board meetings. Becoming a paperless board requires careful planning and dedication from the entire team. However at the end of the day the outcomes are worth it. The following article from our friends at BoardEffect walks through some of the most important points to keep in mind as you transition to becoming an entirely paper-free board.
One of the most difficult issues that boards confront is the time needed to review materials for board meetings and prepare for each meeting. Board portals allow directors to access the documents prior to meetings, and to browse them on any device. They can also sign a digital book of the board, which permits directors to sign their unanimous written consent without having to attend the meeting. This removes the need for printing, distribution, and global shipping costs.
Another problem that can be solved with the aid of a software for managing boards is ensuring that all meeting documents are up-to-date. With the help of a board management app that updates are instantly available to everyone, which makes the process more efficient and saves on the time and effort of many resource users.
As with any new program it is crucial to provide the right training and support for board members. This will allow them to get familiar with the capabilities of the software and increase their https://edgudent.com/balancing-budget-and-security-how-to-choose-the-right-data-room/ efficiency.